Employee Resources

Direct Deposit

Payroll encourages you to enroll in direct deposit through Workday@Uchicago. With direct deposit, your paycheck funds will deposit directly into your account(s) and be available to you when your financial institution opens for business on the payment date.

Visit the Direct Deposit page for direct deposit details and additional information.

Payroll Deductions

There are mandatory deductions withheld from your gross pay each pay period in accordance with federal and state laws as well as University policies. As a result, your net pay is reduced by the total amount of deductions taken. Voluntary deductions will be subtracted from your gross pay based on your authorization.

Moving Expenses Guidelines

If you are a benefit-eligible, permanent employee relocating to the University to accept a position, you may be eligible for a moving reimbursement. This procedure does not apply to visiting academic personnel who have appointments of one year or less.

The University follows all IRS Publication 521 policies in regards to moving expense reimbursement. Department Administrators must use the Moving Expense Reimbursement Form when reimbursing you or third party.

Lost/Damaged Paychecks Guidelines

If you have a lost or damaged paper check, you must contact the unit that issued you the payment so a cancel and re-issue of your lost or damaged paycheck can be submitted. Checks will not be re-issued before seven (7) business days have past. Employees and students will need to provide their unit HR Partner or administrator the check date, payment amount and check number (found on your Workday payslip). Lost or damaged paychecks less than a year old can be re-issued through a simple email process. Lost or damaged paychecks one year or older must be re-issued through an affidavit procedure.

State Tax Withholding

The University is registered in the following states/locations: California, Colorado, District of Columbia, Florida, Indiana, Maryland, Massachusetts, Michigan, Minnesota, New Mexico, New York, North Carolina, Oregon, Pennsylvania, Utah, Virginia, and Wisconsin. Employees need to ensure their physical work location is correctly reflected in Workday.

Wage Garnishments

Wage garnishments are mandatory deductions, which may include IRS and state tax levies, child support and alimony withholding orders, student loan garnishment and garnishments initiated by creditors. Contact the Knowledge and Support Center at 773-702-5800 or by email at payroll-deductions@lists.uchicago.edu with wage garnishment questions.