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Financial Resources Latest News

Fiscal Year-End Closing Dates—Fiscal Year 2023

The University of Chicago’s current fiscal year (FY23) will end on Friday, June 30, 2023. Finance and Administration is providing guidance available here to encourage accurate accounting and transaction processing during the year-end close. For any questions, please contact the Shared Services Service Desk at 773.702.5800 or online at services.uchicago.edu.

New Concur User Interface...Next Generation

New Look for GEMS

The continued evolution of the Concur Expense user interface experience is the result of thoughtful design and research that provides a modern, intuitive and streamlined experience for creating and submitting expense reports.

What exactly has changed?

While changes can be seen throughout the product, the primary updates have been made to allocations, itemization, and attendees. Specific pages / activities include:                                                                                                  

  • Expense Landing page

  • Expense Report page

  • Expense Entry page

  • Report Modals

  • Itemization

  • Attendees

  • Allocations

The Retirement of the Fax Interface

The Fax interface for uploading images and attachments to expense reports has been retired.

Have any icons been removed or altered? If so, why?

Yes, a number of icons have been removed and replaced with cleaner error messaging. By removing the icons, a cleaner space was created that allowed for clearer text and direction to guide the user through exactly what needs to be done to complete their expense report.

This information is now available on the University of Chicago’s intranet site. If you are a UChicago academic or staff, please click on the following link to find more information:

https://intranet.uchicago.edu/tools-and-resources/travel-and-expenses/gems-program

ODP Business Solutions, LLC formerly known as Office Depot

We would like to announce the launch of ODP Business Solutions, LLC formerly known as Office Depot. The company has a new logo, colors, and URL as part of the ongoing evolution of the company’s brand. ODP Business Solutions, LLC can be found on the BuySite homepage under Administrative Products & Services with gold letters “ODP” and a blue background captioned (Office Supplies).

Renewal – GEMS Cards

JP Morgan Chase will automatically process and mail out your GEMS renewal card 6 weeks prior to the card expiration date. Your current card remains active until the last day of the month of the expiration date.

The card will be mailed to the home address on your GEMS Application within GEMS Apply. Please review your GEMS application at (https://gemsapply.uchicago.edu/), if there is no primary home address or the address is incorrect, submit a GEMS Maintenance Form to (https://gemsapply.uchicago.edu/gamm/#!/cardChange) to update your home address, you may state in the comment field “I have not received my renewal card”.  The Shared Services Office will update your card profile and have the card re-sent to your home address.