GEMS

What is GEMS?

General Expense Management System (GEMS) is the University’s expense management system, housed by SAP Concur, that streamlines the method by which employees are reimbursed for their business expenses. It consists of a web-based application (GEMS) that works in conjunction with the University’s corporate credit card, the GEMS card. 

GEMS (SAP Concur)

All full-time benefits-eligible University employees have access to GEMS housed by SAP Concur. This access allows University employees to plan trips through the online booking tool, reconcile card expenses and request reimbursement for out-of-pocket business expenses.

GEMS Card

The GEMS card provides authorized faculty and staff with a convenient method of procuring and paying for small dollar purchases and travel expenditures. Full-time, benefits-eligible University employees can request a GEMS card and request changes to an existing card (such as credit limit increases, name change, address change, etc.) through GEMS (SAP Concur). Learn more with the GEMS Card Information Reference Guide.

Travel

Full-time benefits-eligible University employees can use GEMS to book travel through the University's preferred travel agency, Fox World Travel. Self-service online reservations with Fox World Travel can be made through GEMS.

Who can use GEMS?

Only full-time benefits-eligible University employees have access to GEMS and are eligible for a GEMS card. Student employees should submit reimbursements through the Student Reimbursement Request Form. Post-doctorate fellow and part-time employee reimbursements should be processed through a Payment Request in Oracle.