Procurement Services
Mark Fehlberg
Assistant VP, Procurement Services
Email: mafehl@uchicago.edu
Phone: 773-702-3321
Procurement Services provides integrated solutions to enhance the University's procure-to-pay experience. This includes establishing contracts; creating purchase orders; and administering the credit card program, travel services, and other specialized campus programs.
For supplier inquiries and payments, please contact the University's Knowledge and Support Center at 773.7025800 or by using the Ask A Purchasing/Payment Question form found in the Service Now portal.
In the Spotlight
Procurement: View the most often asked questions and answers related to general procurement. View the most often asked question and answers related to procurement of products for resumption of campus operations. Travel: View the UChicago Covid-19 travel advisories and updates and questions and answers related to travel and meetings.
Broniec Associates – February 20, 2025
Procurement and Payment Services will be conducting an audit of our accounts payable (AP) transactions in collaboration with an external firm, Broniec Associates. This review is conducted on a regular basis to ensure the accuracy and integrity of our AP disbursement processes. As part of this engagement, which will cover fiscal years 2021-2024, Broniec Associates may be contacting our suppliers to request information or seek clarification about certain transactions.
You may receive questions from suppliers with whom you have working relationships, regarding the legitimacy of the request or seeking clarification of the requested information. Please assure them that the audit is authorized and legitimate.
If you have questions about this audit, please contact Patti Ferriter, Director of Payment Service, at patf@uchicago.edu.
Uniform Guidance
The University’s implementation of the Uniform Guidance Procurement Standards became effective July 1, 2018 in conjunction with updated federal government regulations.
The federal government has recently issued clarifying guidance regarding formal competition thresholds. Based on these clarifications, the University is able to adopt a new $250,000 threshold for the requirement of Formal Competition (an increase from the current $150,000). The new limits governing our procurement processes (and associated documentation requirements) are highlighted in the table below.
The following changes have been made to our procurement thresholds:
| Threshold | Procurement Method | Documentation Requirements |
|---|---|---|
| $0 - $10k | Micro-Purchase | Documentation of price |
| $10k-$250k | Informal Procurement | Documentation of competition, price reasonability or sole source justification |
| >$250k | Formal Procurement | Competitive proposals (or sole source justification) – proactively engage Procurement Services |
View the news archive for past announcements.