Financial Systems Transformation
For resources, training and more...
Critical Reminders
Preferred Browser
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The preferred browser for Oracle is Mozilla Firefox, though Google Chrome, and Apple Safari are also supported.
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Do not use Microsoft Edge
Before submitting a ticket:
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ServiceNow Knowledge Base: Review Quick Reference Guides
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Oracle Guided Learning: Utilize the in-system guide
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Workday Learning: Complete Oracle trainings
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Contact your Organization Financial Manager
View the FST Focus Sessions and recorded demos on the Communications and Past Events page.
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Important! The outputs of the COA Mapping Tool should not be used as the source of truth to transact in Oracle. This tool should only be used to visualize a potential translation from 10 digit FAS account to a multi-segment COA and POETAF string. Review the individual segments within Oracle to ensure your COA segments are accurate.
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Upon entering a COA or POETAF string into Oracle for the first time, the combination may not be "found" in Oracle, even if it is correct. Leverage Oracle Guided Learning (OGL) in the system to guide you through the process.
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The COA Hierarchies Orbit Report provides a comprehensive view of each segment's hierarchy.
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Additional Chart of Accounts Resources
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Choose the Procurement Categories - Non-Catalog and Payment Request that most closely matches your purchase.
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Payment Requests in Oracle should be used in select cases only. For example, invoices with contractors and recurring payments should not use payment requests. These should have an associated purchase order.
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For goods and services not found in a punchout or local catalog, a Non-Catalog Requisition should be created.
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This document provides guidance on what various status updates mean in Oracle, including approvals, payment and workflow status, and more.
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BuySite Purchase Order Conversion (requires UChicago Intranet log in)
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Basic Orbit Navigation: A recorded demonstration from the September 10 FST Focus session walking through basic navigation of the Procurement and Payables Dashboard in Orbit Reporting
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Recording (requires Workday log in)
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Business Objects Recorded Demonstration: This demonstration explains how to request and receive access to Business Objects. In addition, the demo reviews how to use Business Objects to find reports of historical GEMS data.
The Training Center invites anyone with questions about procurement, grants, core finance, the chart of accounts, and role assignment to join the virtual office hours for hands-on support, held via Zoom on the bi-weekly Friday mornings listed below. You are encouraged to use the on-demand resources first, leverage the support center, and if additional support is needed, attend the office hours. The Training Center also is offering special bi-weekly Monday office hours in June and July to help the campus with their year-end close needs.
For both general support and help with year-end close, join one of the regular bi-weekly office hours on Fridays:
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June 27, 9 to 11 a.m.
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July 11, 9 to 11 a.m.
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July 25, 9 to 11 a.m.
For year-end close needs and support, join the new biweekly office hours on Mondays:
- June 30, 11 a.m. to noon
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July 14, 11 a.m. to noon
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July 28, 11 a.m. to noon